Calendar of Events - CAI/San Antonio
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*This event is FREE for CAI San Antonio Chapter members, community association managers/staff, and community association volunteer leaders. A $50 fee applies to prospective Business Partner members.
more info...		8/6/20243:30pm to 6:30pmJesus Azanza

2024 SOUTH TEXAS COMMUNITY ASSOCIATIONS EXPOSITION (Formerly CA Day) IS A ONE-DAY BUSINESS-FOCUSED EXPERIENCE FOR COMMUNITY ASSOCIATION PROFESSIONALS, VOLUNTEERS, AND THEIR KEY PARTNERS. THIS EVENT IS THE PLACE WHERE RELATIONSHIPS ARE CREATED AND IDEAS ARE BORN INTO ACTION!



SCHEDULE
This event begins with a continental breakfast and educational presentations in the morning, followed by lunch and exhibits in the afternoon. Be sure to stick around for our after-party! 

Friday, September 6, 2024
8:00 am
Registration

8:45 am - 9:40 am
Breakout Sessions

9:45 am - 10:40 am
Breakout Sessions

10:45 am - 11:40 am
Breakout Sessions

11:45 am - 12:45 pm
Buffet Lunch and Annual Membership Meeting & Attorney Forum

1:00 pm - 3:00 pm
Exhibit Floor Open    

3:00 pm - 4:00 pm
After Party/Reception
 
WHY ATTEND
Because face-to-face interaction with product and service representatives is an invaluable aspect of attending the 2024 South Texas Community Associations Exposition, conflict-free exhibit hours enable you to consult one-on-one with representatives of companies from across the country. Meet the leading vendors of the products and services you use every day and explore new offerings to meet specific needs within your communities.
 
WHO ATTENDS
This event is open to all community association management professionals, homeowners living in community associations (condominium, homeowners association, housing cooperative), and business partners serving these communities (fees apply).

NEED A PLACE TO STAY? — CLICK HERE TO BOOK YOUR ROOM 



The CAI San Antonio Chapter has secured a small block of rooms at the Grand Hyatt Riverwalk at a rate of $214/night. (Last Day to Book: August 8, 2024, or until the block has sold out, whichever comes first.)

BECOME A SPONSOR (EMAIL JESUS AZANZA AT CED@CAISA.ORG TO BECOME A SPONSOR!)

Title Sponsor (Exclusive) — $6,000   
  • Logo and URL on event webpage
  • Logo and URL in pre- and post-event promotional materials
  • Logo on lanyards
  • Prominently displayed 10x10 island booth located near the bar and stage.
  • Recognition on social media
Swag Bag Sponsor (SOLD OUT!) — $3,000
  • Logo on official Swag Bag
  • Logo and URL on event webpage
  • Logo in pre- and post-event promotional materials
  • Opportunity to include a promotional item in the Swag Bag
  • Recognition on social media
Lunch Sponsor (9 available) — $2,500
  • Logo and URL on event webpage
  • Logo in pre- and post-event promotional materials
  • Logo on lunch signage
  • Logo on napkins
  • Opportunity to select from center aisle booths located in the exhibit hall
  • Recognition on social media
Photography Sponsor (Exclusive) $2,000
  • Logo and URL on event webpage
  • Logo and URL in pre- and post-event promotional materials
  • Logo on event photos
  • Recognition on social media
Breakfast (2 available, non-competing) — $2,000     
  • Logo and URL on event webpage
  • Logo in pre- and post-event promotional materials
  • Logo on breakfast signage
  • Opportunity to select from center aisle booths located in the exhibit hall
  • Recognition on social media
Beverage Sponsor (SOLD OUT!) — $2,000     
  • Logo and URL on event webpage
  • Logo and URL in pre- and post-event promotional materials
  • Logo on bar signage
  • Logo on reusable plastic cups
  • Opportunity to select from center aisle booths located in the exhibit hall
  • Recognition on social media
Reception Food Sponsor (4 available) — $2,000
  • Logo and URL on event webpage
  • Logo and URL in pre- and post-event promotional materials
  • Logo on bar signage
  • Logo on napkins
  • Opportunity to select from center aisle booths located in the exhibit hall
  • Recognition on social media
Membership Annual Meeting & Attorney Forum Sponsor (Exclusive) — $1,500
  • Logo and URL on event webpage
  • Logo in pre- and post-event promotional materials
  • Logo on event signage
  • 1-minute at the mic prior to the presentation
Entertainment Sponsor (SOLD OUT!) - $1,000
  • Logo and URL on event webpage
  • Logo in pre- and post-event promotional materials
  • Logo on event signage
  • Stage acknowledgment during Mariachi performance
  • Opportunity to display items in the education room
Education Sponsor (6 available, 2 per room, non-competing companies) — $1,000
  • Logo and URL on event webpage
  • Logo in pre- and post-event promotional materials
  • Logo on event signage located near education room
  • Opportunity to display items in the education room
  • Opportunity to speak for 1 minute before each education session begins
  • Recognition on social media
Bar Sponsor (40 drink tickets, 12 available) — $700
  • Company name on event webpage
  • Company Name in pre- and post-event promotional materials
  • Company name on event signage
  • Promotional item in Swag Bag
Parking Sponsor (10 available) — $500
  • Company name on event webpage
  • Company Name in pre- and post-event promotional materials
  • Company name on event signage located near education room
  • Promotional item in Swag Bag
 

BECOME AN EXHIBITOR - BE SURE TO INDICATE YOUR TOP 3 BOOTH LOCATIONS WHEN REGISTERING AND WE WILL DO OUR BEST TO ACCOMMODATE YOUR REQUEST - QUESTIONS? EMAIL JESUS AZANZA AT CED@CAISA.ORG!



(Updated 7.11.24)

COMPANY BOOTH #
Advanced Aquatics of Texas 11
Alliance Association Bank 68
American Momentum Bank 26
Associa 9
Association Reserves - Texas 49
Banc of California 3
Cagle Pugh 19
Christmas Lights San Antonio 27
CINC Systems 15
DoodyCalls 62
Envera Systems 1
First Citizens Bank 17
Goodwin & Company 40
INSURICA 10
kiliWatt Partners 23
Kraftsman Commercial Playgrounds & Waterparks 48
Maldonado Nursey & Landscaping Inc. 41
McKenzie Mena 18
Neighborhood News 32
Park ProTek 29
Pinnacle Financial Partners 12
Play & Park Structures 42
Poolside Aquatics 46
Precision Safe Sidewalks,LLC 22
RealManage 4
Reserve Advisors 30
RMWBH 14
Security Reconnaissance Team 69
Shepperd Construction 13
SmartWebs 34
Somerset 8
Steptoe & Johnson 7
Sunscape Landscaping 5
The Urban Foresters 28
United Protective Services 61
Vote HOA Now 45
Whirlix Design Inc. 21


*Suitcasing Policy
Our exhibitors spend a lot of money to participate in the annual Tradeshow. CAI has a no-tolerance policy regarding suitcasing, which describes the practice of non-exhibiting companies or individuals soliciting sales or sales leads on the Tradeshow floor, in any session or networking reception, or anywhere within the event venue during CAI‘s annual Tradeshow. Interpretation of what constitutes suitcasing is at the sole discretion of CAI‘s Board of Directors. Violators of these policies will be removed from the event and risk being prohibited from exhibiting at a future Tradeshow.

Exhibit Booth Guidelines

  • Exhibit dimensions are 8' deep x 8' wide and include:
    • One 8' High Back Wall
    • Two 3' High Side Rails
    • One 7" x 44" Exhibitor Sign
  • Tables must be covered.
  • All boxes, wires, storage materials, etc. must be kept out of sight. It is the responsibility of exhibitors to provide drapes if necessary to cover these items.
  • Any raffles, drawing, contests, promotional giveaways or similar activity at the table area of the exhibitor must be held in compliance with local and state governing laws. CAI SA must be notified in advance of such giveaways. Any promotional prizes and giveaways must be drawn at the end of the show. The winner name’s address, email, and phone number must be given to CAI SA at the conclusion of the show.
  • Exhibitors and their displays are required to stay within their purchased exhibiting area. Displays must not exceed 8' in height.
Set Up and Take Down
Exhibitors can set up as early as 8:00 am the day of the event and must be complete by 11:00 am. Use of freight elevator the day before the event is available on a case-by-case basis, please contact the CAI SA Chapter to schedule.
Cleaning
Exhibitors will be responsible for keeping their table areas clean. They are responsible for removal of all materials and trash at the end of the expo. 
Credentials
  • Please pick up Exhibitors badges from Exhibitor Registration table when you arrive to set-up.
  • Four (4) badges will be issued per Exhibit Booth.
  • Exhibitor badges are to be used/worn ONLY by Exhibitors working in booth. 
Fire and Building Regulations
Exhibits are not allowed to block or obstruct any firefighting equipment, emergency exits, and designated aisles. No open flames or candles. 
Damage to Facilities
Exhibitors will be charged for any and all building damage caused by Exhibitor, to include exhibit personnel.
Location
Grand Hyatt Riverwalk, 600 E Market St, San Antonio, TX 78205
Staffing of Exhibit
Every Exhibitor is responsible for having their display staffed at all times. We suggest a member of your staff be present at your display area during move-out.
Security
CAI SA assumes no responsibility for Exhibitor’s property before, during or after the Expo.
Signs
Exhibitor may not affix signs to any walls. Signs over any pipe and drape table must be one-sided, and not face into another Exhibitor’s table area. No handwritten signs are allowed/used. Only professional signs will be allowed for display.
Contacts
  • Jena Abernathy, CA Day Co-Chair, 737.261.0605, jena.abernathy@caglepugh.com
  • Jessica Benavidez, CA Day Co-Chair, 210.399.1402, jessica@triohoa.com
  • Jesus Azanza, CAI San Antonio Chapter Executive Director 210.389.6382, ced@caisa.org

more info...		9/6/20248:45am to 4:00pmJesus Azanza

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