Date/Time
10/3/2025
9:00 AM - 4:00 PM
Event Registration
Register for this Event
Event Type(s)
Annual Meeting
Networking
Event Description

2025 SOUTH TEXAS COMMUNITY ASSOCIATIONS EXPO 



PRESENTED BY



 

THE SOUTH TEXAS COMMUNITY ASSOCIATIONS EXPO IS A ONE-DAY BUSINESS-FOCUSED EXPERIENCE FOR COMMUNITY ASSOCIATION PROFESSIONALS, VOLUNTEERS, AND THEIR KEY PARTNERS. THIS EVENT IS THE PLACE WHERE RELATIONSHIPS ARE CREATED AND IDEAS ARE BORN INTO ACTION!

SCHEDULE — GRAND HYATT RIVERWALK (600 E Market St, San Antonio, TX 78205)
This event begins with a continental breakfast and educational presentations in the morning, followed by lunch and exhibits in the afternoon. Be sure to stick around for our after-party! 

Thursday, October 2, 2025
Exhibitor setup (evening - exact time tbd)

Friday, October 3, 2025
8:00 am
Registration

8:45 am - 9:40 am
Breakout Sessions

9:45 am - 10:40 am
Breakout Sessions

10:45 am - 11:40 am
Breakout Sessions

11:45 am - 12:45 pm
Buffet Lunch, State of the Industry, and Annual Membership Meeting

1:00 pm - 3:00 pm
Exhibit Floor Open    

3:00 pm - 4:00 pm
After Party/Reception

*Schedule may vary as event planning continues.
 
WHY ATTEND
Because face-to-face interaction with product and service representatives is an invaluable aspect of attending the 2025 South Texas Community Associations Exposition, conflict-free exhibit hours enable you to consult one-on-one with representatives of companies from across the country. Meet the leading vendors of the products and services you use every day and explore new offerings to meet specific needs within your communities.
 
WHO ATTENDS
This event is open to all community association management professionals, homeowners living in community associations (condominium, homeowners association, housing cooperative), and business partners serving these communities (fees apply).

NEED A PLACE TO STAY? — DISCOUNTED ROOM RATES WILL BE AVAILABLE



CLICK HERE TO BOOK YOUR ROOM ($223/NIGHT) > https://www.hyatt.com/en-US/group-booking/SATGH/G-CAI5
 

BECOME A SPONSOR (EMAIL JESUS AZANZA AT CED@CAISA.ORG TO BECOME A SPONSOR!)

Presenting Sponsor (Exclusive) — $7,500 
  • Logo and URL on event webpage
  • Logo and URL in pre- and post-event promotional materials
  • Logo on name badges
  • Company logo on Swag Bag
  • Minute at the mic during lunch
  • Prominently displayed 10x10 island booth located near the bar and stage.
  • Recognition on social media
Swag Bag Sponsor (EXCLUSIVE) — $3,000 (LAKE MANAGEMENT SERVICES LP)
  • Logo on official Swag Bag
  • Logo and URL on event webpage
  • Logo in pre- and post-event promotional materials
  • Opportunity to include a promotional item in the Swag Bag
  • Recognition on social media
Lanyard Sponsor (EXCLUSIVE) — $3,000
  • Company logo on lanyards distributed onsite during badge pick-up. (Any extra lanyards will be given to the sponsor at end of show.)
  • Company name and URL on event webpage
Name Badge Sponsor (Exclusive) — $3,000
  • Company logo prominently displayed on name badges distributed onsite during badge pick-up.
  • Company name and URL on event webpage
Lunch Sponsor (4 available) — $2,500
  • Logo and URL on event webpage
  • Logo in pre- and post-event promotional materials
  • Logo on lunch signage
  • Logo on napkins
  • Minute at the mic during lunch
  • Recognition on social media
Photography Sponsor (EXCLUSIVE) $2,500
  • Logo and URL on event webpage
  • Logo and URL in pre- and post-event promotional materials
  • Logo on event photos
  • Recognition on social media
Breakfast (2 available) — $2,000     
  • Logo and URL on event webpage
  • Logo in pre- and post-event promotional materials
  • Logo on breakfast signage
  • Recognition on social media
Bar Sponsor (4 available, non-competing companies) — $2,500     
  • Logo and URL on event webpage
  • Logo and URL in pre- and post-event promotional materials
  • Logo on balloons near bar
  • Logo on custom beverage cup
  • Specialty drink in recognition of all four sponsors
  • Recognition on social media
Reception Food Sponsor (4 available) — $2,000
  • Logo and URL on event webpage
  • Logo and URL in pre- and post-event promotional materials
  • Logo on bar signage
  • Logo on napkins
  • Opportunity to select from center aisle booths located in the exhibit hall
  • Recognition on social media
Entertainment Sponsor (2 available) - $1,500
  • Logo and URL on event webpage
  • Logo in pre- and post-event promotional materials
  • Logo on event signage
  • Stage acknowledgment during Mariachi performance
  • Opportunity to display items in the education room
Education Sponsor (1 available per room, (3 total), sponsors must also be exhibitors) — $1,000
  • Logo and URL on event webpage
  • Logo in pre- and post-event promotional materials
  • Logo on event signage located near education room
  • Opportunity to display items in the education room
  • Opportunity to speak for 1 minute before each education session begins
  • Recognition on social media
Explore the Floor Game Sponsor (only available to 25 exhibitors) — $400
We are excited for some friendly competition among the attendees! The premise of the game is to create an incentive for attendees to visit the Exhibit Hall and your booth. Attendees will want to win an iPad, Apple Watch or one of three cash prizes of $100. Each attendee will receive an “Explore the Floor” game card with the participating sponsor logos and exhibit booth numbers. Attendees will visit the listed exhibitors and get their game card stamped. Completed game cards are then deposited into a drop-box located in the registration desk. Prize drawings will take place 30 minutes before the conclusion of the Expo.

 

BECOME AN EXHIBITOR - BE SURE TO INDICATE YOUR TOP 3 BOOTH LOCATIONS WHEN REGISTERING AND WE WILL DO OUR BEST TO ACCOMMODATE YOUR REQUEST - QUESTIONS? EMAIL JESUS AZANZA AT CED@CAISA.ORG!​

​

 
COMPANY BOOTH #
Alamo Management Group 66
Alliance Association Bank 62
American Momentum Bank 42
Anva 68
AOT Recreation 72
Associa 20
Association Insurance Partners 23
Association Reserves 33
Balsinger Insurance 69
Best Landscapes 60
Brady Chapman Holland & Associates 26
Cagle Pugh 34
CANADY & CANADY 48
Capital Bank 57
CCMC 51
Community Association Insurance Solutions 76
CPS Energy TBD
DoodyCalls 27 & 28
Earthtones Landscaping 87
ECOSystems Landscape Services 16
Envera Systems 46
ExpireWorks 52
FIrst Century Bank 50
First Citizens Bank 22
FirstService Residential 18
For Good Environmental 31
Franco Racquet Sports 71
Frontier Waste Solutions 83
fun abounds 81
Green Lighting Consultants 86
INSURICA 45
Justice Claims Group 74
Kennedy Richter Construction 17
Kevin Davis Insurance 37
Kraftsman Commercial Playgrounds & Water Parks 53
Lake Management Services LP 61
Lariat Property Maintenance 15
Lifetime HOA Management 59
Liftmaster 39
McKenzie Mena 36
Pinnacle Financial Partners 25
Play & Park Structures 40
Poolside Aquatics 19
Poolsure 49
Premier Protective Security 70
RealManage 54
Republic Services 14
Reserve Advisors 21
RISE Association Management 6
RMWBH 24
San Antonio Pool Management, Inc. 58
San Antonio Water System TBD
SBB Management 73
Shepperd Construction 75
Smart Street powered by Banc of California 44
SmartWebs 2
Spectrum Association Management 77
SRT Security 90
Steptoe & Johnson 64
Sungrow 65
Sunscape 55
TechCollect 1
Texas Lawman Security & Traffic Control Services LLC  35
The Urban Foresters 10
Tiger Sanitation 47
Truist Commercial and Corporate Banking 80
United Protective Services 56
Urban Dirt 63
Vantaca 32
Yellowstone Landscape 67
Your Neighborhood News 41
 

*Suitcasing Policy
Our exhibitors spend a lot of money to participate in the annual Tradeshow. CAI has a no-tolerance policy regarding suitcasing, which describes the practice of non-exhibiting companies or individuals soliciting sales or sales leads on the Tradeshow floor, in any session or networking reception, or anywhere within the event venue during CAI‘s annual Tradeshow. Interpretation of what constitutes suitcasing is at the sole discretion of CAI‘s Board of Directors. Violators of these policies will be removed from the event and risk being prohibited from exhibiting at a future Tradeshow.

Exhibit Booth Guidelines

  • Exhibit dimensions are 8' deep x 10' wide and include:
    • One 8' High Back Wall
    • Two 3' High Side Rails
    • One 7" x 44" Exhibitor Sign
  • Tables must be covered.
  • All boxes, wires, storage materials, etc. must be kept out of sight. It is the responsibility of exhibitors to provide drapes if necessary to cover these items.
  • Any raffles, drawing, contests, promotional giveaways or similar activity at the table area of the exhibitor must be held in compliance with local and state governing laws. CAI SA must be notified in advance of such giveaways. Any promotional prizes and giveaways must be drawn at the end of the show. The winner name’s address, email, and phone number must be given to CAI SA at the conclusion of the show.
  • Exhibitors and their displays are required to stay within their purchased exhibiting area. Displays must not exceed 8' in height.
Set Up and Take Down
Exhibitors can set up as early as XXXXX the day of the event and must be complete by XXXXX. Use of freight elevator the day before the event is available on a case-by-case basis, please contact the CAI SA Chapter to schedule.
Cleaning
Exhibitors will be responsible for keeping their table areas clean. They are responsible for removal of all materials and trash at the end of the expo. 
Credentials
  • Please pick up Exhibitors badges from Exhibitor Registration table when you arrive to set-up.
  • Four (4) badges will be issued per Exhibit Booth.
  • Exhibitor badges are to be used/worn ONLY by Exhibitors working in booth. 
Fire and Building Regulations
Exhibits are not allowed to block or obstruct any firefighting equipment, emergency exits, and designated aisles. No open flames or candles. 
Damage to Facilities
Exhibitors will be charged for any and all building damage caused by Exhibitor, to include exhibit personnel.
Location
Grand Hyatt Riverwalk, 600 E Market St, San Antonio, TX 78205
Staffing of Exhibit
Every Exhibitor is responsible for having their display staffed at all times. We suggest a member of your staff be present at your display area during move-out.
Security
CAI SA assumes no responsibility for Exhibitor’s property before, during or after the Expo.
Signs
Exhibitor may not affix signs to any walls. Signs over any pipe and drape table must be one-sided, and not face into another Exhibitor’s table area. No handwritten signs are allowed/used. Only professional signs will be allowed for display.
Contacts
  • Jena Abernathy, CA Day Co-Chair, 737.261.0605, jena.abernathy@caglepugh.com
  • Jessica Benavidez, CA Day Co-Chair, 210.399.1402, jessica@triohoa.com
  • Jesus Azanza, CAI San Antonio Chapter Executive Director 210.389.6382, ced@caisa.org
Location
Grand Hyatt Riverwalk
600 E Market St
San Antonio, TX 78205

Click here for Google Maps
Contact Person
Jesus Azanza
(phone: 210.389.6382)
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