2025 SOUTH TEXAS COMMUNITY ASSOCIATIONS EXPOSITION
SAN ANTONIO, TX
RIVERWALK HYATTGRAND
FRIDAY, OCTOBER 3, 2025
(EXHIBIT SALES WILL BEGIN IN Q2 OF 2025)
IS A ONE-DAY BUSINESS-FOCUSED EXPERIENCE FOR COMMUNITY ASSOCIATION PROFESSIONALS, VOLUNTEERS, AND THEIR KEY PARTNERS. THIS EVENT IS THE PLACE WHERE RELATIONSHIPS ARE CREATED AND IDEAS ARE BORN INTO ACTION!
SCHEDULE
This event begins with a continental breakfast and educational presentations in the morning, followed by lunch and exhibits in the afternoon. Be sure to stick around for our after-party!
Thursday, October 2, 2025
Exhibitor setup (evening - exact time tbd)
Friday, October 3, 2025
8:00 am
Registration
8:45 am - 9:40 am
Breakout Sessions
9:45 am - 10:40 am
Breakout Sessions
10:45 am - 11:40 am
Breakout Sessions
11:45 am - 12:45 pm
Buffet Lunch and Annual Membership Meeting
1:00 pm - 3:00 pm
Exhibit Floor Open
3:00 pm - 4:00 pm
After Party/Reception
*Schedule may vary as event planning continues.
WHY ATTEND
Because face-to-face interaction with product and service representatives is an invaluable aspect of attending the 2025 South Texas Community Associations Exposition, conflict-free exhibit hours enable you to consult one-on-one with representatives of companies from across the country. Meet the leading vendors of the products and services you use every day and explore new offerings to meet specific needs within your communities.
WHO ATTENDS
This event is open to all community association management professionals, homeowners living in community associations (condominium, homeowners association, housing cooperative), and business partners serving these communities (fees apply).
NEED A PLACE TO STAY? — DISCOUNTED ROOM RATES WILL BE AVAILABLE
BECOME A SPONSOR (EMAIL JESUS AZANZA AT CED@CAISA.ORG TO BECOME A SPONSOR!)
Presenting Sponsor (Exclusive) — $7,500
Logo and URL on event webpage
Logo and URL in pre- and post-event promotional materials
Logo on name badges
Company logo on Swag Bag
Minute at the mic during lunch
Prominently displayed 10x10 island booth located near the bar and stage.
Recognition on social media
Swag Bag Sponsor (EXCLUSIVE) — $3,000
Logo on official Swag Bag
Logo and URL on event webpage
Logo in pre- and post-event promotional materials
Opportunity to include a promotional item in the Swag Bag
Recognition on social media
Lanyard Sponsor (EXCLUSIVE) — $3,000
Company logo on lanyards distributed onsite during badge pick-up. (Any extra lanyards will be given to the sponsor at end of show.)
Company name and URL on event webpage
Name Badge Sponsor (Exclusive) — $3,000
Company logo prominently displayed on name badges distributed onsite during badge pick-up.
Company name and URL on event webpage
Lunch Sponsor (4 available) — $2,500
Logo and URL on event webpage
Logo in pre- and post-event promotional materials
Logo on lunch signage
Logo on napkins
Minute at the mic during lunch
Recognition on social media
Photography Sponsor (EXCLUSIVE) $2,500
Logo and URL on event webpage
Logo and URL in pre- and post-event promotional materials
Logo on event photos
Recognition on social media
Breakfast (2 available) — $2,000
Logo and URL on event webpage
Logo in pre- and post-event promotional materials
Logo on breakfast signage
Recognition on social media
Bar Sponsor (4 available, non-competing companies) — $2,500
Logo and URL on event webpage
Logo and URL in pre- and post-event promotional materials
Logo on balloons near bar
Logo on custom beverage cup
Specialty drink in recognition of all four sponsors
Recognition on social media
Reception Food Sponsor (4 available) — $2,000
Logo and URL on event webpage
Logo and URL in pre- and post-event promotional materials
Logo on bar signage
Logo on napkins
Opportunity to select from center aisle booths located in the exhibit hall
Recognition on social media
Entertainment Sponsor (2 available) - $1,500
Logo and URL on event webpage
Logo in pre- and post-event promotional materials
Logo on event signage
Stage acknowledgment during Mariachi performance
Opportunity to display items in the education room
Education Sponsor (1 available per room, (3 total), sponsors must also be exhibitors) — $1,000
Logo and URL on event webpage
Logo in pre- and post-event promotional materials
Logo on event signage located near education room
Opportunity to display items in the education room
Opportunity to speak for 1 minute before each education session begins
Recognition on social media
Explore the Floor Game Sponsor (only available to 25 exhibitors) — $400
We are excited for some friendly competition among the attendees! The premise of the game is to create an incentive for attendees to visit the Exhibit Hall and your booth. Attendees will want to win an iPad, Apple Watch or one of three cash prizes of $100. Each attendee will receive an “Explore the Floor” game card with the participating sponsor logos and exhibit booth numbers. Attendees will visit the listed exhibitors and get their game card stamped. Completed game cards are then deposited into a drop-box located in the registration desk. Prize drawings will take place 30 minutes before the conclusion of the Expo.
BECOME AN EXHIBITOR - BE SURE TO INDICATE YOUR TOP 3 BOOTH LOCATIONS WHEN REGISTERING AND WE WILL DO OUR BEST TO ACCOMMODATE YOUR REQUEST - QUESTIONS? EMAIL JESUS AZANZA AT CED@CAISA.ORG!
*Suitcasing Policy
Our exhibitors spend a lot of money to participate in the annual Tradeshow. CAI has a no-tolerance policy regarding suitcasing, which describes the practice of non-exhibiting companies or individuals soliciting sales or sales leads on the Tradeshow floor, in any session or networking reception, or anywhere within the event venue during CAI‘s annual Tradeshow. Interpretation of what constitutes suitcasing is at the sole discretion of CAI‘s Board of Directors. Violators of these policies will be removed from the event and risk being prohibited from exhibiting at a future Tradeshow.
Exhibit Booth Guidelines
Exhibit dimensions are 8' deep x 10' wide and include:
One 8' High Back Wall
Two 3' High Side Rails
One 7" x 44" Exhibitor Sign
Tables must be covered.
All boxes, wires, storage materials, etc. must be kept out of sight. It is the responsibility of exhibitors to provide drapes if necessary to cover these items.
Any raffles, drawing, contests, promotional giveaways or similar activity at the table area of the exhibitor must be held in compliance with local and state governing laws. CAI SA must be notified in advance of such giveaways. Any promotional prizes and giveaways must be drawn at the end of the show. The winner name’s address, email, and phone number must be given to CAI SA at the conclusion of the show.
Exhibitors and their displays are required to stay within their purchased exhibiting area. Displays must not exceed 8' in height.
Set Up and Take Down
Exhibitors can set up as early as XXXXX the day of the event and must be complete by XXXXX. Use of freight elevator the day before the event is available on a case-by-case basis, please contact the CAI SA Chapter to schedule.
Cleaning
Exhibitors will be responsible for keeping their table areas clean. They are responsible for removal of all materials and trash at the end of the expo.
Credentials
Please pick up Exhibitors badges from Exhibitor Registration table when you arrive to set-up.
Four (4) badges will be issued per Exhibit Booth.
Exhibitor badges are to be used/worn ONLY by Exhibitors working in booth.
Fire and Building Regulations
Exhibits are not allowed to block or obstruct any firefighting equipment, emergency exits, and designated aisles. No open flames or candles.
Damage to Facilities
Exhibitors will be charged for any and all building damage caused by Exhibitor, to include exhibit personnel.
Location
Grand Hyatt Riverwalk, 600 E Market St, San Antonio, TX 78205
Staffing of Exhibit
Every Exhibitor is responsible for having their display staffed at all times. We suggest a member of your staff be present at your display area during move-out.
Security
CAI SA assumes no responsibility for Exhibitor’s property before, during or after the Expo.
Signs
Exhibitor may not affix signs to any walls. Signs over any pipe and drape table must be one-sided, and not face into another Exhibitor’s table area. No handwritten signs are allowed/used. Only professional signs will be allowed for display.
Contacts
Jena Abernathy, CA Day Co-Chair, 737.261.0605, jena.abernathy@caglepugh.com
Jessica Benavidez, CA Day Co-Chair, 210.399.1402, jessica@triohoa.com
Jesus Azanza, CAI San Antonio Chapter Executive Director 210.389.6382, ced@caisa.org
Location
Grand Hyatt Riverwalk 600 E Market St San Antonio, TX 78205
